For most users, Advanced Billing should be connected and configured in Maxio Platform using our standard implementation process with your Implementation Consultant. This is the preferred method for setting up Advanced Billing. However, the information below is provided for assistance as you complete the implementation. Please reach out to support if you have any questions.
You will complete the following steps to configure Advanced Billing:
- Create a non-product item.
- Address and configure the admin settings.
- Connect the to Advanced Billing.
Please be aware that this article is related to Maxio Platform's Advanced Billing platform. Together, Maxio Platform and Advanced Billing offer full-suite subscription management and financial operations for all SaaS business models. YYou can learn more about Advanced Billing by checking out the articles under this section of the help center.
Before You Connect
Please be aware of the following before connecting Maxio Platform with Advanced Billing:
If you use a connected general ledger, Maxio Platform must be connected to the GL before connecting to Advanced Billing.
If you would like the system to match the products in your Advanced Billing account with those in your general ledger, their names must be an exact match to each other (spelling, spacing, capitalization)
While optional, we strongly suggest purchasing Maxio Platform Multi-currency Advanced Workflow. This will allow you to run financial reports across multiple currencies in your home currency. If you wish to send synced Advanced Billing data to your GL:
- Any multi-currency mode must be turned on there
- Any currencies you use in Advanced Billing must be enabled there
- The home currency in Advanced Billing must match the one in the GL
You must have a "Sales Tax" item in Maxio Platform before making this connection. This item should be called "Sales Tax" and its "Is Sales Tax" field must be checked.
In your GL's settings page in Maxio Platform, you must choose this Item in the drop-down menu for the field labeled "Send Invoice Sales Tax As."
Non-product Item
Advanced Billing requires you to create an item in Maxio Platform for use as a default for the following situations:
- The item will be automatically applied to any invoice line items received from Advanced Billing that are not associated with a product or component.
- The item that the system will use to create discount invoice line items received from Advanced Billing for backported Invoices.
Both of these must be designated in the configuration settings (explained further below). Please be aware of the following configurations that are recommended for this item:
- Default Revenue Recognition Template: Daily
- Default Duration: End Date same as Start Date
- Default Billing Method: On Invoice Start Date
- Recurrence: Non-Recurring
- Enable Create Transactions: Unchecked
- Create Revenue: Unchecked (only appears if Enable Create Transactions is checked)
Connect to Advanced Billing
- Be sure to address the configuration settings according to the instructions in the previous section before connecting to Advanced Billing.
- Navigate to the Advanced Billing admin settings (Admin > Integrations > Advanced Billing) and then click "Connect to Advanced Billing" in the top right corner.
- When prompted, log in to Advanced Billing, choose the Advanced Billing Site you want to connect to this Maxio Platform account, then authorize the connection.