Understanding Backdated Usage for Metered Components

Backdated Usage for metered Components lets you control when usage-based Invoices are issued in Maxio. Instead of issuing Invoices automatically at billing cycle close, you can hold Invoices that include metered usage or Maxio Metered charges in a Pending state for review.

This workflow gives Finance and Accounting teams time to validate usage, reconcile charges, and reduce Invoice corrections before Invoices are sent to Customers.

Backdated Usage for metered Components helps your team:

• Control when usage-based Invoices are issued.
• Reduce billing corrections and rework.
• Validate usage data before Invoices are sent.
• Use the existing Pending Invoice workflow.
• Preserve existing usage collection, rating, and pricing logic.

Related article: Configure Backdated Usage

What Invoices Are Affected

This feature applies only to Invoices that include one or more of the following:

• Metered usage Components
• Maxio Metered Components

Invoices that contain only quantity-based Components are not affected and always issue automatically.

What Happens When Invoices Are Held

When enabled, usage-based Invoices can enter the Pending state instead of issuing immediately.

While an Invoice is Pending:

• The Invoice is finalized but not issued.
• Usage, rating, and totals are locked.
• The Invoice must be manually issued by an Admin.

Frequently Asked Questions

What is Backdated Usage for Metered Components used for?

Backdated Usage for metered Components holds usage-based Invoices in a Pending state instead of issuing them automatically at billing cycle close. This gives Finance teams time to review and validate usage charges before Invoices are sent to Customers.

Does this feature change how usage is calculated or priced?

No. Backdated Usage for metered Components does not change how usage is collected, rated, or priced.

Which Invoices are affected by this feature?

This feature applies only to Invoices that include metered usage or Maxio Metered Components. Invoices that contain only quantity-based Components are not affected.

Can usage be edited while an Invoice is Pending?

No. Usage, rating, and totals are locked when the Invoice is created and enters the Pending state.

How are Pending Invoices issued?

Pending Invoices must be issued manually by an Admin. You can issue them individually or in bulk using existing Invoice issuance actions.

What happens to Invoice dates after manual issuance?

The Issue Date is set to the date the Invoice is manually issued. The Due Date is recalculated as the Issue Date plus the configured Net Terms.

Can I update Invoice details before issuing?

Yes. You can update non-usage fields, including PO Number, Memo, External ID, and Notes, before the Invoice is issued.