Bulk Renewal Field Reference

When you process renewals or cancellations in bulk, Maxio sets each renewal Transaction's fields using a mix of values copied from the Transaction being renewed and values calculated fresh.

The following fields are set using the same values from the Transaction being renewed, or using the relevant "renew using" settings of the Transaction being renewed:

• Customer
• Contract Number
• Item
• Quantity
• Amount
• Order number
• Renew Using Item
• Renewal Quantity
• Renewal Duration
• Permit Imbalance
• Revenue Data
  • Recognize - Include in Finance Reports
• Invoice Data
  • Invoice Line Item Description
  • Do Not Sync Invoices (a feature for the QuickBooks integration)
  • Billing Method
• Analytics Data
  • Renewal Probability
  • Sales Rep
  • Sales Manager
  • Customer Text Field 1
  • Customer Text Field 2
  • Customer Number Field 1
  • Customer Number Field 2

The following fields are not set using information from the Transaction being renewed or canceled:

• Flagged
• Notes
• Conversion
• Renewal Amount
• Different Invoice Item Permitted
• Sync Immediately (for Invoice Line Items, a feature for the QuickBooks integration)

The following actions are also taken:

• A unique Transaction Number is generated.
• A renewal link is created.
• The Order Date is set to the date the bulk renew action is performed.
• The Term Number is incremented.
• The Revenue Recognition Method for the renewal Transaction is set using the renewal Transaction's Item's Revenue Recognition Method.
• The Invoice Quantity is set using the renewal Transaction's Quantity field.

MRR and ARR are set as follows:

• MRR and ARR are set to the same values as the Transaction being renewed if the associated Item's Generate MRR/ARR setting is No.
• MRR and ARR are calculated if the associated Item's Generate MRR/ARR setting is Yes.