Build Transactions from Recurring Invoice Line Items

Use the Build Transactions option to configure and create one or more Transactions from recurring Invoice Line Items that require billing and revenue setup. This option appears when the system detects an Invoice Line Item with a recurring Item that doesn't yet have an associated Transaction. It supports both initial data loads and ongoing subscription workflows, letting you define billing frequency, term, revenue settings, renewals, and invoice behaviors. This method helps keep your subscription and revenue recognition data accurate and complete.

This article is related to Maxio Platform's Transactions object and associated functionality. The Transaction is a specific type of financial record that represents a Contract element in Maxio Platform.

To build Transactions from recurring Invoice Line Items

1. Open a Customer record, then select Build Transactions from the Transactions drop-down menu. You can also click the Build Transactions for Recurring Items alert in the Attention Needed table.
2. On the next screen, configure the following:
   • Billing Frequency - How often the selected Invoice Line Items are invoiced. Leave it set to Estimated to let Maxio infer the frequency from the gaps between Invoice dates, or choose Monthly, Quarterly, Semiannually, or Annually to set it directly.
   • Term - How long each Transaction runs, such as One Month, One Quarter, or One Year. Defaults to the Item's own default duration.
   • Generate MRR/ARR - Whether to calculate MRR and ARR for the resulting Transactions.
   • First Transaction Start Date - The start date for the earliest Transaction being built. Defaults to the Invoice date of the earliest selected Invoice Line Item.
3. Set up the Invoice, the Transaction, the Invoice Line Items, and the Revenue Schedule. Keep the following in mind while you do this:
   • You can click Switch to Basic Mode to display a simpler configuration screen.
   • The Transaction options include a Renews setting, which lets you select a Transaction that this new one renews. This may be necessary if the Customer switched products. The system lists uncancelled Transactions for this Customer that have already ended in the drop-down menu.
   • You can expand Revenue Schedule to reveal advanced revenue settings and adjust the revenue start date, revenue end date, and revenue-recognition method for this Transaction.
4. If necessary, add any additional Invoice Line Items or Transactions.
5. Click Save.

Related information

For a broader look at how Transactions work, see Understanding Transactions.