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Last updated on Sep 13, 2026
Maxio Core's Finance Reports are documented one report at a time, which is the right shape once you know which one you need. This article starts from the other end: the question a board member, auditor, banker, or collections lead is actually asking, the report that answers it, and the one or two settings that change the answer. Each section links to the report's configuration article for the rest.
The Finance Reports that calculate revenue, deferred revenue, and unbilled A/R all read the same two sources: the revenue schedules Maxio generates for your transactions, and the invoice line items you have issued. None of them reads the transaction amount directly. That is why the numbers tie to your general ledger — deferred revenue is what you have invoiced but not yet recognized, unbilled A/R is what you have recognized but not yet invoiced, and both are computed from those two schedules for every contract, every period. The receivables reports — A/R Aging, DSO, Payment Summary, and the A/R Rollforward — add a third source, your payment records, because a receivable is only outstanding until it is paid. Either way, results depend on your chart of accounts: filter by account rather than by item and the results line up with your income statement and balance sheet. Understand Finance Report Results covers those shared mechanics; the rest of this article is about choosing the report.
The A/R Aging Report is the collections and board view of outstanding receivables, bucketed by age. The setting that changes the answer most is Aging From. Age from Due Date and an invoice is not late until its terms run out — an invoice dated March 1 with net-30 terms, unpaid on April 15, sits in the 1–30 days bucket, and on March 20 it sits in a "Current" bucket that does not exist under the other option. Age from Invoice Date and the same invoice is 45 days old on April 15 and lands in 31–60. Neither is wrong: due-date aging is what a bank covenant usually means by "past due," invoice-date aging is what a cash-conversion analysis wants. Aging Method matters at period end — As of Date recomputes each balance from payments dated on or before the as-of date, so a report run on the 5th for the 31st does not show cash that arrived in between — and three toggles decide whether overpayments, unassociated customer payments, and failed payments reduce the balance. Bucket count and width are yours to set, up to fifteen buckets. See Configure the A/R Aging Report.
When the question is "is our receivables risk getting better or worse?" rather than "what is it today?", the A/R Aging Health Trend Report re-plots the same buckets across periods, as percentages of total A/R with a goal line. See Track A/R Aging Health Over Time.
The DSO Report turns receivables into days — the standard days-sales-outstanding measure of how long, on average, your customers take to pay. Two choices move the number. Operation decides what "sales" means: invoices issued (with credit memos, tax, and shipping shown as sub-rows) or revenue recognized, and the same book of receivables produces a different DSO under each. Periodicity matters too, because a month, a quarter, and a year each scale the measure differently, so a monthly DSO and a quarterly DSO on the same data are not comparable. Pick one basis and one periodicity, and hold them, or the trend line means nothing. Filters let you compute DSO for a segment — one region, one sales rep, one product family. See Configure the DSO Report for Cash Flow Insights.
When an auditor asks how deferred revenue went from $90,000 to $104,000, the Rollforward Report is the answer: opening balance, every class of activity that changed it, ending balance, expanded by GL account. Choose the Deferred Revenue type and the activity rows are invoices and credit memos in, revenue recognized out, and unbilled A/R; choose Accounts Receivable and they are invoices, payments, and credit memos. Two settings change what you see. Revenue Accounts can come from the transaction's item or from the contract's performance obligations, which matters once Advanced Revenue is reallocating revenue across items. Display Short Term / Long Term Deferred Revenue adds an ending-balance split into the current portion — what is scheduled to be recognized within the next twelve months — and the long-term remainder, which is the current versus non-current split your balance sheet needs and a single "End of Period" figure hides. See Use the Rollforward Report for Deferred Revenue and A/R.
Three reports answer the month-end question at different altitudes. The Finance Summary Report gives the period totals — revenue, invoicing, deferred revenue, unbilled A/R — and the journal entries to book them, sliced per account or item if you ask, with an absolute-change view of how deferred revenue and unbilled A/R moved. The Financial Performance Summary Report lays the same four measures out by GL account across periods, with a drill-down to the customers and contracts behind any account. If you have the Advanced Revenue add-on, the Advanced Revenue Summary Report is the one to close on: it produces the revenue journal entries, the reclassification entries needed when an invoice line's account differs from the item's liability account, and a consolidated entry set you can post straight to your ledger; its Open Balance Handling setting decides whether balances you loaded at go-live are included, excluded, or shown alone. See Configure the Finance Summary Report, Configure the Financial Performance Summary Report, and Understand the Advanced Revenue Summary Report.
Two reports share a name and answer different questions. The Contract Details Report is periodized: pick an Operation — Revenue, Invoices, or the combined Deferred Revenue / Unbilled AR Balance — and it lays out that waterfall by customer, contract, and item across the periods you choose, which is the report to hand an auditor testing a sample contract. The Contract Summary Report is a point-in-time inventory instead — one row per customer or contract for a single period, with the columns you select from total transactions through short- and long-term deferred revenue and unbilled A/R — the report for compiling a period's figures rather than tracing one contract's history. For a per-transaction deferred revenue and unbilled A/R balance at period end, use Calculate Deferred Revenue by Transaction. See Configure the Contract Details Report and Configure the Contract Summary Report.
With Advanced Revenue, a contract can carry more than one RevenueBook. The RevenueBooks Comparison Report runs scheduled revenue, deferred revenue, and unbilled A/R under two books for the same period and shows the difference line by line — the report for quantifying an ASC 606 adoption, a policy change, or a management book against the GAAP book before you commit to it. See Configure the RevenueBooks Comparison Report.
The Payment Summary Report is the cash-application view: invoices for the period, the A/R they created, payments received against it, credit memos if you include them, and the cash-debit and A/R-credit journal entries for a ledger that is not connected to Maxio. Reporting in a currency other than your home currency adds realized and unrealized FX rows. The State Sales Report summarizes revenue or invoices by state — from either the Maxio customer record or the QuickBooks profile — which is the starting point for a sales-tax nexus review. See Configure the Payment Summary Report and Configure the State Sales Report.
For the shared mechanics behind all of these — accounts versus items, contract versus customer calculations, and the short-term/long-term split — see Understand Finance Report Results. To match a metric rather than a question to a report, see Choose the Right Report for Your Metric. If your open balances do not reconcile to the transactions that offset them, see Reconcile Open Balance with the Diagnostic Report.
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